Privacy Policy

Effective date: September 17, 2018

Salanga Inc. (“us”, “we”, or “our”) operates the www.kinaki.ca website and related online and offline app – tool for monitoring, evaluation and learning (hereinafter referred to as the “Kinaki” or as a “Service”).
At Salanga, we take the privacy of your information very seriously and we are guided by our fundamental principles:

  1. We never knowingly nor intentionally sell, share or provide access to any private information nor any of your data to any third party, except unless to comply with specific law enforcement or a court order.
  2. We never collect any private information, unless we need to legally or to provide you requested services in Kinaki.
  3. All data you store within the use of Kinaki is owned and managed by you, or your organization, we do not own it, neither we have any rights to the data and its use.
  4. Kinaki Administrators can access your data, unless you select in the Project Settings to keep the project private. This access is solemnly for purpose of provision technical support and improvement of Kinaki services.

Here is our Privacy Policy that fully builds on above principles.
We use your data to provide and improve the Kinaki. By using the Kinaki, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, the terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible from www.kinaki.ca

Definitions

Kinaki
Kinaki is the www.kinaki.ca website operated by Salanga Inc.

Personal Data
Personal Data means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).

Usage Data
Usage Data is data collected automatically either generated by the use of the Kinaki or from the Kinaki infrastructure itself (for example, the duration of a page visit).

Cookies
Cookies are small files stored on your device (computer or mobile device).

Data Controller
Data Controller means the natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal information are, or are to be, processed.
For the purpose of this Privacy Policy, we are a Data Controller of your Personal Data.

Data Processors (or Kinaki Provider – Salanga Inc.)
Data Processor (or Kinaki Provider) means Salanga Inc. or any natural or legal person who processes the data on behalf of the Data Controller.

Data Subject (or User)
Data Subject is any living individual who is using our Kinaki and is the subject of Personal Data.

Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Services to you.
Types of Data Collected

Personal Data

While using Kinaki, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:

  • Email address
  • First and last name
  • Picture
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Cookies and Usage Data

We may use your Personal Data to contact you with newsletters, marketing or promotional materials strictly related to Kinaki or other services provided by Salanga Inc. You may opt out of receiving any, or all, of these communications from us by contacting us through and email on helpdesk@kinaki.ca.

Confidential Data

While using Kinaki, you may enter, submit or import additional data to be processed by kinaki. Salanga considers this data as confidential and will not disclose it to any third party without your written / in-app consent. (“Confidential Data”). Confidential Data may include, but is not limited to:

  • Project Name; Budget; Donor; Countries of Operation; Organization Name, address and contact person.
  • Third party data (data you collect and store within your project operation and that are being processed by Kinaki)

Our staff (carefully selected Kinaki administrators) have access to your data, unless you select in the Project Settings option to keep the Project private. Access to your data is solemnly for provision of technical support and improving Kinaki functionality and will never be used ofr other purposes.

Usage Data

We may also collect information on how the Kinaki is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the Kinaki pages that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers; we also track user’s action, while using Kinaki and other diagnostic data. We record and store this usage data also for security purposes.

Tracking Cookies Data

We may use cookies and similar tracking technologies to track user’s activity on Kinaki and we hold certain information.
Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies may also be used such as beacons, tags and scripts to improve and analyse Kinaki.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of Kinaki.

Examples of Cookies we use:

  • Session Cookies. We use Session Cookies to operate Kinaki.
  • Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
  • Security Cookies. We use Security Cookies for security purposes.

Integrations with Google and other Outside Services and systems

Kinaki involves the collection, use and processing of data, and Salanga Inc aims to make it easy to integrate its products with other cloud-based products. For examplewith Asana, WordPress, Zapier, Google, Google Fusion Tables, Microsoft BI or other outside systems. In addition, we may use Google Analytics on our publicly accessible sites. This requires that Kinaki, using open standards and explicit authorization from users, access outside systems and documents in these outside systems.

Use of Data

Salanga Inc. uses the collected data for various purposes:

  • To provide, maintain and improve Kinaki
  • To notify you about changes in Kinaki
  • To allow you to participate in interactive features of Kinaki when you choose to do so
  • To provide customer support
  • To monitor the usage of Kinaki
  • To detect, prevent and address technical issues
  • To provide you with news, special offers and general information about Salanga’s other services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information

Legal Basis for Processing Personal Data under the General Data Protection Regulation (GDPR)

If you are from the European Economic Area (EEA), Salanga Inc. legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it.

Salanga Inc. may process your Personal Data because:

  • We need to perform a contract with you
  • You have given us permission to do so
  • The processing is in our legitimate interests and it is not overridden by your rights
  • For payment processing purposes
  • To comply with the law

Retention of Data

Salanga Inc. will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes and enforce our legal agreements and policies.

Salanga Inc. will also retain Usage Data for internal analysis purposes.

Data Location and Transfer

Your information, including Personal Data and Confidential Data is stored in Canada and under special circumstances may be temporarily transferred to — and maintained on — computers located outside of Canada, but only to sustain access to the services while our servers in Canada are not accessible. For European Citizens, or European legal entities – we currently do not store data in EU; however, we can provide this feature on request.

If you are located outside Canada and choose to provide information to us, please note that we transfer the data, including Personal Data, to Canada and store and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
Salanga Inc. will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

Disclosure of Data

Disclosure for Law Enforcement

Under certain circumstances, Salanga Inc. may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Salanga Inc. will never intentionally disclose any of your Privat Data, neither Confidential Data to any other third party.

Legal Requirements

Salanga Inc. may disclose your Personal Data in the good faith belief that such action is necessary to:

  • To comply with a legal obligation
  • To protect and defend the rights or property of Salanga Inc.
  • To prevent or investigate possible wrongdoing in connection with Kinaki
  • To protect the personal safety of users of Kinaki or the public
  • To protect against legal liability

Security of Data

The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially high-end means to protect your Personal Data, we cannot guarantee its absolute security. In case of any data leak, we will inform or affected or potentially affected users as soon as possible, without any delays.

Your Data Protection Rights under the General Data Protection Regulation (GDPR)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. Salanga Inc. aims to take reasonable steps to allow you to correct, amend, delete or limit the use of your Personal Data.

If you wish to be informed about what Personal Data we hold about you and if you want it to be removed from our system, you can request your account deletion directly through your account settings, or by contacting us on our email: helpdesk@kinaki.ca .
In certain circumstances, you have the following data protection rights:

  • The right to access, update or delete the information we have on you. Whenever made possible, you can access, update or request deletion of your Personal Data directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.
  • The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
  • The right to object. You have the right to object to our processing of your Personal Data.
  • The right of restriction. You have the right to request that we restrict the processing of your personal information.
  • The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
  • The right to withdraw consent. You also have the right to withdraw your consent at any time where Salanga Inc. relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

Kinaki Providers

We may employ third party companies and individuals to facilitate Kinaki and related services (“Kinaki Providers”), perform Kinaki-related services such as development, testing and security auditing or assist us with analysis of Kinaki usage.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. This privacy policy applies also to all Kinaki Providers.

Payments

We may provide paid products and/or services within the Kinaki. In that case, we use third-party services for payment processing (e.g. payment processors).

We will not store or collect your payment card details. That information is provided directly to our third-party payment processors whose use of your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.

The payment processors we work with are:

  • PayPal / Braintree
  • Their Privacy Policy can be viewed at https://www.paypal.com/webapps/mpp/ua/privacy-full
  • QuickBooks online payments

Links to Other Sites

Our Kinaki may contain links to other sites that are not operated by us. If you click a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit. Prior directing you from Kinaki to any third-party content, we will inform you about such action.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or Kinakis.

Children’s Privacy

Kinaki does not address anyone under the age of 18 (“Youth and Children”).
We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will let you know via email and/or a prominent notice on our Kinaki, prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact us

  • By email: helpdesk@kinaki.ca
  • By visiting this page on our website: https://www.kinaki.ca/
  • Salanga Inc. 123 Slater Street, Unit 6th Floor, Ottawa, Canada K1P 5H2