Data Collection for Manual Results Input

On the Data Collection page, you can publish a Manual Results Input form and input your data.

The key components on the Data Collection page are:

  • Publishing the form
  • Choosing the Access Type
  • Starting and Stopping Collecting Data

Once you have published the link, you can choose how people will access it – choose between Public, Password Protected, or Members Only. 

  • Public – Anyone with the link will have access to participate in your survey for data collection. 
  • Password Protected – Individuals with the link will have to submit a password to participate.  
  • Members Only – Only Project Members on Kinaki will have access to view your collection tool.  

Tip: Manual Results Input forms can be published in each “Project Language” separately (a separate link will be created for each language). You can learn how to create and use Project Languages in the Knowledge Hub.

When your Form is ready to be used, select “Start Collecting Data” at the top of the page to start the data collection.You use the same button to stop data collection when you have finished collecting the data needed.

Once data collection is stopped, no one can fill in any data and, instead of the form, they will see a message that says: “Data collection for this form is currently not available. Please contact the Project Administrator.”

Important note: Once you start data collection, you cannot make changes to the indicators or questions for this Data Collection Tool. For example, if you are on the “Set Indicators” page and find you can’t edit or enter any questions, check to make sure that data collection has been stopped. (You’ll see a warning in orange text on each page that is locked because data collection has started).

Now you’re ready to collect results and share the URL link!

To get the link, select “Show Link” next to the published form. A unique link to the form will appear and you can copy and paste the link and share it with whomever needs it.

Important note: If you “Unpublish” the form at any time it will CHANGE the URL link. If you want to instead temporarily stop receiving data for this form, but keep the same URL, select “Stop Data Collection”.

When anyone opens the link, they will be asked to give the data set a name. Previously submitted data sets are displayed below to help with consistency in naming the data sets, however, it is best to inform whomever is filling out the form how you want the data set named so it is easily identifiable.

Save the name of your dataset by selecting “Confirm“. You will receive a browser notification if the save was successful.

Enter the total values for each question and include any result details to describe the entry. Once values have been entered in the table you must save your dataset by selecting “Save” at the bottom of the page. 

We recommend sharing the link to the Manual Results Input Form along with a set of instructions that include:

  • The purpose of the form.
  • How you want the Data Set to me named.
  • If relevant, what project or reporting period it is related to.
  • Timelines/deadlines for entering the data.
  • Remind them to “Save” the data set and “Confirm” the name, and wait for a browser notification that their save was successful.

Each use of the form will create a new set of data for your review. To group or aggregate datasets, visit the Datasets section of the Knowledge Hub

You will find this dataset on the Data Management page to review and submit for analysis. 

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