Highlights: Latest Improvements and Fixes (April – June 2023)

A frequent request from Kinaki users was to be able to view their ‘active datasets’ (i.e. data for which data collection is ongoing through Kinaki Online Forms or data import) to identify early results or spot potential errors early on in data collection. We’re happy to report that you can now see your active datasets on the Analyze Data page.

This update allows you to see the results of data as it’s being collected. Previously you would have to select ‘submit for analysis’ on the data management page and name the dataset, in order to analyze the data.

On the Analyze Data page – if you have a data set active for the relevant data collection tool – you’ll see the green “Active Dataset” button under the Data Sets available to select, when you click the button the dataset will appear in your results table.

Some other updates on the Analyze Data page include:

We’ve made adjustments in the default setting of handling of missing values across the Explore Data page. In the past, the Explore Data page had a default setting “All questions must be answered,” differing from the Calculate Indicator page, which had the setting “At least one question must be answered.” This variance caused some confusion. In response, we’ve standardized the default setting across both pages to be “At least one question must be answered” to provide a consistent approach to handling missing values.

A bug affecting calculations using the Text question, which included capital letters, has been fixed. Results from such calculations will now display correctly.

We’ve addressed a bug where brackets nested within other brackets could not be removed.

On the Reports page we’ve made the following updates:

We’ve resolved a bug that was interfering with report deletion. To delete a report, navigate to the “Edit Report” section and click the “Delete Report” button located at the top-right of the page.

Updates have been made so that indicators will be refreshed in a project report if you modify or remove the Data Collection tool that’s used to obtain the results for these indicators.

On the Indicators page under Design Project:

We’ve resolved a bug that was restricting Project Administrators from converting personal indicators into project indicators. You can once again employ personal indicators for preliminary analysis before making them accessible to your team.

On the Questions page under Collect Data:

We’ve rectified an issue where the Answer ID was not properly duplicated when copying a question. Now, the Answer IDs for the copied questions will precisely match those of the original.

On the Data Collection page under Collect Data:

A bug that hindered data saving for the Manual Results Input form – when an indicator lacked a selected input field type – was fixed. You can now select data for such forms. However, note that without selecting an input field type for an indicator, you won’t be able to input data for it.

On the Data Management page under Collect Data:

We’ve refined the viewing experience for images and PDF files uploaded to the Kinaki Online Form Picture question on the Data Management page.

A bug causing improper restoration of previously deleted data on the Data Management page has been addressed. You can now accurately restore all deleted data.

An issue was fixed where values for the Multiple Choice input field for the Manual Results Form were not displayed on the Data Management page. This issue did not affect the Analyze Data function where these values remained visible.

Highlights: Latest Improvements and Fixes (January – March 2023)

We have made a number of fixes and improvements over the first quarter of 2023.

Two updates we’re really excited about:

1. Uploading multiple pictures to an Online Form – this is particularly useful if you are are tracking training participants and taking pictures of any data you’re collecting on paper (which is often multi-page documents), now you can take pictures of each page and include them in your submission of an Online Form.

2. We’ve been working hard to improve the data import process. It’s a complicated feature in Kinaki since there are so many variables in importing data (i.e where did you get the data from, have you added new questions, renamed questions, added new answers etc.). Also some of the software our partners use for offline data collection were going through some updates and experiencing some bugs which made the data they exported harder for Kinaki to read. We’ve made a number of updates in the data import that will make is easier to import data from these other data collection tools. This is a feature that needs to be adaptable and our users reporting their experience has really helped to improve it.

Below is the full summary of fixes and improvements:

Data Import

We’ve made several improvements and fixes to the data import process. Here are some of the highlights:

Namely, improved switch between single choice and multiple choice.

Importing new answers no longer requires restarting the import process.

During import you can no longer skip importing new answers. Previously, you could skip the step of importing new answers/values if you had new values in your single or multiple-choice questions (and just import the answers you had previously) but this led to inconsistencies between your data file and the data imported to Kinaki. Now, you can only import all data or no data for the question with new answers.

Previously, Kinaki was only matching the columns in your data to the questions in Kinaki using the
Unique Question ID field. Now, if Kinaki cannot match the question based on the Unique Question ID it will try to match the column to the question text. This means that you can now use the full question statement as the heading in the file you are importing. (This only applies to the “Common Data Format” i.e. that from Kobo. This does not apply to files in the “Kinaki Data Format). For answers, Kinaki is already matching via the answer ID or the full answer text.

Analyze Data

On Analyze Data if you use numerical calculations in the value mode “Sum” is now the default result type and “+” is now the default operator for VALUE operations. This will save time and reduce errors since these are the most commonly used result type and operator.

We’ve fixed several bugs where a page refresh was required to see the changes made in Kinaki. There are still areas where a page refresh may be required but we are working on fixing these.

Collect Data – Questions Page

A bug when creating Drop Down questions – where answers were being duplicated when the question was being created – has been fixed.

Previously, indicators not connected to a specific result could not be included in a Manual Results Input table. Now you can include these indicators.

Collect Data – Online Form

For the Picture Question Type you can now upload multiple pictures or pdf files and how you can view them on Data Management has improved (next we’ll be working on how you can update them on the Data Management page).

The Text Question Type now includes the input of up to 5000 characters (compared to 200 previously) and the interface for editing the text question on Data Management has also improved.

A bug where the link did not show up right away after publishing an online form, has been fixed.

Collect Data – Data Management

Drop down questions can now be edited on the Data Management page.

Collect Data – Set Logical Flow

We have added buttons to navigate around the logical flow and a “Refresh View” button which takes you back to the beginning of the flow and zooms out.

Design Project – Indicators

For Indicators export – previously all personal indicators were included in the export, now the personal indicators are only included for those that created them.

Reports

Indicators using VALUE in the disaggregation calculation showed the incorrect type of results. This has now been fixed. If these indicators have been included in your report, you may need to delete and recalculate the indicator before adding it back into your report.

We fixed a bug where the order of indicators in a report were incorrect. If you still experience this bug, please reach out to us on the live chat or helpdesk@kinaki.ca so we can follow-up further.

Several other small bugs were fixed to improve the Kinaki experience.

Highlights: Latest Improvements and Fixes (December 2022)

Importing questions and data

Ever wonder what the original file you uploaded looked like? Now when you import data and questions to Kinaki, it saves the original file uploaded to Kinaki. This helps in case you want to return to the original file later to see the state of data and questions at the time of import.

Also, each time you click “Submit Data for Analysis”, Kinaki archives the questions as an Excel file so you can see the questions at that point in time.

You’ll see the archives on the Data Management page under Manage Datasets > Submitted Data Sets.

Program Reports

If you’ve found yourself wondering how to update results in a Program Report there is a new “Recalculate results” button to make this more intuitive. (Remember: to update calculation in Project Reports, click on “Save Indicator” on the Analyze Data page.)

Kinaki Online Forms

More file type options for the “Picture” question type: You can now upload a PDF file, in addition to image files, when you have a “Picture” question in an Online Form.

Analyze Data

You’ll now get a warning to change your calculation if you use a numeric calculation when you shouldn’t.

Question Type

To prevent confusion during data analysis, you can no longer change the Question Type for questions with data already collected (this way a question will not be accidentally assigned an incorrect question type). If you find you do need to change a Question Type for a question with data already collected, rename the original question and create a new question with the original name.

If you are using Kinaki Online Forms for collecting data, remember to include the new question in the form as well. Also, if that question is being used for the calculation of an indicator, remember to update the calculation on the Analyze Data page.

Other Updates and Fixes

To increase security, resetting your password and changing your email now requires confirmation using an email code instead of using security questions.

We’ve improved the complexity of calculations on the Analyze Data page. A higher number of questions in brackets can now be created to calculate those really complex indicators!

Various improvements have been made to the data import process.

We’ve introduced Answer IDs which are used for matching data during data import (similar to the unique Question ID for matching questions).

Data Collection Tool Updates (August 2022)

We’ve been making some changes!
 
If you haven’t seen it yet, you’ll notice some improvements the next time you go to create a new Data Collection Tool.
 
Under the ‘Collect Data‘ tab, you will be asked to select the data collection type:

• Kinaki Online Forms, KoBoToolbox/ODK, Data Import, or Manual Results Input.

(Don’t worry about the selection too much, it can always be changed later!)

When you make your selection, you’ll be guided through specific steps to set up your Data Collection Tool or get your data into Kinaki. 
 
In addition, this selector will appear for all existing Data Collection Tools for which the method was not selected yet.
 
These changes are aimed to make Data Collection Tool design more streamlined and specific for the different ways to collect data.
 

Program Features (June 2022)

Did you know you can use Kinaki to aggregate data across multiple projects and track results across your organization?

With the Program features you can set up dashboards to aggregate results across multiple projects, create reports for all projects supported by one donor, track global performance indicators and much more. Learn how to use the Program features by taking the Program Demo Tour.

Make sure you’re getting the most out of the Program features by checking out our latest learning tools:

Why use the Program Features?